Yes, SCVA and KC Sports Housing have formed a partnership and implemented a “Support the Sport” policy, similar to a Stay and Play. All participants must book their rooms through KC Sports Housing to be formally accepted into the SCVA tournaments.
You do not need to do a block of rooms. However, we HIGHLY recommend doing a block to ensure compliancy with the Support the Sport - Stay and Play Policy. If parents book individually, the club is responsible for tracking reservations and ensuring their teams are compliant. You must email KC Sports Housing a spreadsheet of the hotel, the name on the reservation, and the confirmation number. Your team(s) will be marked as noncompliant until this is received and reservations are verified.
Yes, the team must be registered on Advanced Event Systems (AES) prior to booking hotel accommodations. In the event that you request rooms prior to your registration, you will still be responsible for the block of rooms.
No, we do not allow hotel hopping. If you have already booked a room or are holding a block of rooms at an existing hotel, your new request will be denied.
Each team must book a minimum of 6 rooms for the duration of the tournament unless otherwise noted. However, ALL PARTICIPANTS including coaches, players, and chaperones are required to book rooms through KC Sports Housing.
Yes, clubs residing within 50 miles of the event center location are exempt from the Support the Sport Policy. Clubs MUST request an exemption form at least 30 days prior to the event date and submit it back to us in order for us to inform SCVA you are compliant.
Majority of the hotels shut down the group rate 30 days prior to the event to ensure pricing and room types. You are required to be compliant for all teams 30 days prior to the start of the tournament.
Please refer to our instructions page.
Please refer to each hotel's individual policy. Please note that the individual listed on the reservation name with be the ONLY person able to check-in at the hotel.
No, all rooms must be booked directly with KC Sports Housing. As part of our agreement with the hotels, they will not accept your reservation into our block of rooms and your club will not gain credit for your room booked under the Support the Sport policy.
We are unable to transfer your reservation into our block. You will need to cancel your existing reservation and request a room with us.
All hotels in Las Vegas and the majority in Anaheim and San Diego require an adult over 21 to check into the rooms. The name on the reservation must be over 21 and must be present at time of check-in.
No, there must be someone over 21 years old staying in each room.
Yes, you will need to fill out a credit card authorization form. Most hotels require you to submit one at least 30 days prior to check in. Credit card authorizations must be approved before check-in. A credit card must be physically present at check in for incidentals. Please email us at Support@kcsportshousing.com and request a CCA Form for your hotel.
Yes, please be aware that the card will be charged a one night deposit for each room. It cannot be changed after this is done. If there is a late cancellation or a no-show, your card will be charged a penalty. We will need you to fill out a credit card authorization 30 days prior to the arrival date for all rooms. There must be a physical credit card for incidentals at check-in.
Yes, all hotels require a credit card to secure your room and you will be charged a one-night nonrefundable charge immediately unless otherwise noted. If for any reason the hotel is unable to obtain your deposit, you room will be cancelled within 14 days.
Yes, you will have the option to book shoulder dates. These rates and availability are determined by the hotels. We cannot guarantee any discounted rates outside our contracted dates for the tournament nights.
KC Sports Housing can take cancellations up to 30 days prior to the event start date. Any cancellations after this point must be done through the hotel and are at the discretion of the hotel. KC Sports Housing accepts NO CANCELLATIONS OVER THE PHONE - all cancellations must be submitted in writing via email.
If your reservation is with an MGM property and was booked using Passkey, you can edit the reservation using your confirmation number from the hotel. Otherwise, please send us an email at Support@kcsportshousing.com and we will make the necessary changes. Please note we are only able to edit reservations up until 2 weeks prior to the event.
We cannot guarantee availability or fees for early check-in or late check-out. You will need to contact the hotel directly for pricing and availability. Majority of the hotels will charge a small fee to guarantee early check-in/late check-out.
If you are arriving after 9:00pm on your check-in date, you must inform the hotel directly as your reservation may be cancelled.
Yes, please provide your rewards number to the hotel upon arrival.