Your team must be registered via Advanced Event System (AES) in order to submit a room or block request.
Each TEAM needs to book a minimum of 6 rooms for the duration of the event to be compliant.
All rooms MUST be booked directly through KC Sports Housing to count towards the mandatory Support the Sport – Stay and Play Policy. Rooms booked directly with the hotel or a third party website will not count towards the requirement.
We HIGHLY recommend doing a block of rooms. If you team chooses not to do a block, you are responsible for ensuring compliancy. You must submit the confirmation numbers to KC Sports Housing along with the hotel and name on the reservation. Until this document is received, your team will be marked as noncompliant.
Once we go live, you will see a “Submit Request” button next to each hotel.
Each form is set to inventory – if it will not let you select needed number of rooms, then there is no availability and you will need to select another hotel.
You can ONLY submit ONE REQUEST for one hotel unless you have teams wanting to stay at different hotels. In this case, you need to indicate in the comments which block of rooms is for which team. If multiple requests are submitted, all requests without notes will be cancelled. If you are submitting for a block of 6 or more rooms, you are required to provide a valid credit card to hold the block of rooms. Nothing will be charged to the card at this time but it will be kept on file.
It is not guaranteed that you will get the block of rooms you submit for – the first step is just a request.
Within 2-5 BUSINESS days of being approved for a block of rooms, you will receive:
Hotel Booking Link
Personalized Booking Code
You are fully responsible for booking 80% of your block. If you are unable to fulfil the 80%, we will attempt to resell your rooms to another team. If we cannot resell the rooms, you are fully responsible for them.
All rooms in the block MUST be booked by the cut-off date. Any rooms not booked by the cut-off date will be released into general inventory to try to be resold. After the cut-off date, rates and availability cannot be guaranteed and you will need to submit a new request for an available hotel.
Please note, even though you are approved for a block of rooms - rates, room types, and availability are subject to change. We strongly encourage you and participants to individually book rooms ASAP to guarantee rates and availability.