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​Support the Sport Requirements

  • Your team must be registered for the tournament via SportWrench in order to submit a room or block request.

  • Each TEAM needs to book a minimum of 6 rooms for the duration of the event to be compliant unless otherwise notated.

  • All rooms MUST be booked directly through KC Sports Housing to count towards the mandatory Support the Sport – Stay and Play Policy. Rooms booked directly with the hotel or a third-party website will not count towards the requirement.

  • We HIGHLY recommend doing a block of rooms. If your team chooses not to do a block, the club/team is responsible for ensuring compliance. You must collect all the reservations that were booked individually through KC Sports Housing and submit them using our individual compliance form - please email us for more information. Until this is received, your team will be marked as non-compliant.

 

Hotel Request Instructions


All request forms are set to inventory – if it will not let you select the needed number of rooms, then there is no availability and you will need to select another hotel. 
           

You can ONLY submit ONE REQUEST for one hotel unless you have teams wanting to stay at different hotels.

                In this case, you need to indicate in the comments which block of rooms is for which team.

 

If multiple requests are submitted, all requests without notes will be denied.               


On launch days, hotels do sell out within seconds.

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If the request form times out or you get an error message, it is because other teams were able to enter and submit their request prior to yours being completed and the hotel has sold out. 

 

Please have the following information ready so you may submit your request as quickly as possible:

  • Name of Person Submitting Request

  • Club Name (EXACTLY as registered on SportWrench - DO NOT USE ABBREVIATIONS unless you are registered on SportWrench with abbreviations.

  • Number of Teams 

  • Team Names (if block is for ALL TEAMS attending the tournament, please write "ALL")

  • Contact Phone Number

  • Contact Email

  • Credit Card with Billing Name & Address (only needed if you are requesting 6 or more rooms)

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Within 2-5 BUSINESS days of being approved for a block of rooms, you will receive:

  • Hotel Booking Link

  • Instructions

  • Personalized Booking Code

  • Cut-off Date

You are fully responsible for booking 90% of your block. If you are unable to fulfill the 90%, we will attempt to resell your rooms to another team. If we cannot resell the rooms, you are fully responsible for them.

All rooms in the block MUST be booked by the cut-off date. Any rooms not booked by the cut-off date will be released into general inventory to try to be resold. After the cut-off date, rates and availability cannot be guaranteed and you will need to submit a new request for an available hotel.

Please note, even though you are approved for a block of rooms - rates, room types, and availability are subject to change. We strongly encourage you and participants to individually book rooms ASAP to guarantee rates and availability.

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